For your convenience, if you are shipping to the warehouse, shipping labels have been included below for you to print. Make sure all freight is clearly marked with your company name, event name, and your booth number. You can contact Freeman directly to obtain any related costs associated with either shipping option. 

Advanced Freeman Warehouse Label   

We strongly encourage all booths to ship to the Freeman Warehouse in advance to ensure that your materials will be in your booth so you can begin installation as soon as you arrive! Freeman will accept crated, boxed, or skidded materials beginning October 20, 2025 and will deliver the shipment to your booth. Warehouse materials are accepted at the warehouse Monday through Friday between 8:00am – 3:30pm. To avoid additional after deadline charges, materials must arrive by November 10, 2025. You can contact Freeman directly to obtain any related costs associated with this shipping option..

Use the label linked below for your exhibit materials.

Freeman Warehouse Label

The installation of exhibits will take place as follows:

• Monday, November 17                     1:00 PM - 5:00 PM
• Tuesday, November 18                    8:00 AM – 10:00 AM 
  *Exhibits must be moved in and set up by 10:00 AM on Tuesday, November 18th.

Note: The use of pallet jacks will not be allowed for move-in. Please limit your exhibit to items that can be hand carried or moved on a hotel bell cart.

Hand Carry Information:

• Please enter through the front of the hotel to hand carry your materials.
• Pull up to the entrance to drop off your items, then move your car to park or use valet.
• You cannot leave your car unattended while setting up your booth.
• Please only bring items that can be transported on a bell cart. You are responsible for your materials throughout move-in and move-out.

You may install and/or dismantle your exhibit display if one person, who is a full-time employee, can accomplish the task in an hour or less without the use of tools. An exhibitor may move the material that is hand carriable by one person in one trip, without the use of dollies, hand trucks or other mechanical equipment.

If your exhibit preparation, installation, or dismantling requires more than 1 hour, you must use union personnel supplied by the Official Decorating Contractor. As an exhibitor, when union labor is required, you may provide your company personnel to work along with a union installer in Texas on a one-to-one basis. For more information, please refer to the Labor Jurisdiction document on the Shipping & On-site Logistics page. If you are hiring an Exhibitor Appointed Contractor, please complete the online EAC FORM

Please reference the Labor Jurisdiction document for complete details on labor regulations.

The dismantling of exhibits will take place as follows:

• Wednesday, November 19        1:00 PM – 4:00 PM

No display material, in whole or in part, may be removed from the exhibit area prior to the close of the event at 1:00 PM on Wednesday, November 19th. 

Freeman Exhibitor Support will gladly prepare your outbound Material Handling Agreement and label in advance. Complete the Outbound Shipping form and your paperwork will be available at show site. Be sure your carrier knows the company name and booth number when planning for shipping your exhibit at the close of the show.